Business visa in EU

What is a Schengen visa?

The Schengen visa is a document issued to citizens of countries outside the European Union and entitles them to a short-term stay in the Schengen area. The duration of such a visit is limited to 90 days in any 180-day period, which allows for both tourist and business trips, as well as visits to relatives and friends.

Types of Schengen visas:

1. Single entry visa: This type of visa allows for a single entry into the Schengen area, after leaving the Schengen area the visa becomes invalid, regardless of the number of days actually spent in the Schengen area within the 90 days allowed.
2. Multiple entry visa: Allows you to make several visits to Schengen countries during the validity period of the visa. This type of visa is ideal for persons who frequently visit the Schengen area for business or personal reasons.
3. Airport Transit Visa: Allows you to stay in the international transit area of the airport while transferring or waiting for the next flight in the Schengen area. It is important to note that this visa does not allow leaving the airport transit area.

Obtaining a Schengen visa usually requires documentation to prove the purpose of the trip, sufficient financial means to cover expenses during the stay, and proof of travel insurance to cover possible medical expenses and repatriation.

Who needs to apply for a Schengen visa?

Applying for a Schengen visa is required for citizens of countries that are not on the list of visa-free countries in the Schengen area. Such citizens must obtain a short-term visa to visit or travel through Schengen countries.

Transit visas at the airport

1. General requirements: Some non-EU nationals are required to obtain an airport transit visa to travel through the international transit zones of airports in the Schengen area. This requirement applies to those who transfer at Schengen airports but do not leave the international zone of the airport.
2. Extended requirements: Citizens of additional countries may also require an airport transit visa even when travelling through airports in certain Schengen countries.
3. Exemptions: There are categories of persons who are exempted from the need to hold a transit visa at the airport, according to Article 3(5) of the Visa Code. Such categories may include, for example, holders of diplomatic passports, holders of visas and residence permits of other EU or Schengen countries, and nationals of countries with special agreements with the EU.

To accurately determine the need for a visa, it is recommended to contact the consulate of the Schengen country to which you plan to travel or transit, or the official Schengen visa information portal.

Where to apply for a Schengen visa?

To apply for a Schengen visa, you should contact the consular office or visa centre of the Schengen country you plan to visit. Depending on the nature of your trip and the planned itinerary, the application procedure may vary slightly:

1. Visit to one Schengen country: Apply at the consulate or visa centre of that country.
2. Visiting several Schengen countries:
   • If the stay in one country is longer than in other countries: Apply to the consulate of the country where you plan to stay the longest.
   • If staying in countries of the same duration: Apply at the consulate of the first country on your itinerary.
3. Basis for application: An application for a Schengen visa is usually submitted to the consulate with territorial responsibility for the country where you are legally resident.

For more precise information on the application process, requirements and necessary documents, it is recommended to visit the official websites of consulates or visa centres of Schengen countries, as well as websites specialising in visa information. In this way, you will be able to clarify the current rules and conditions, which may differ depending on the particular country and your nationality.

When to apply for a Schengen visa?

To apply for a Schengen visa, certain timings should be kept in mind to ensure enough time for your application to be processed by the consular services. Here are some basic timing guidelines:

1. Maximum deadline for submission: You can apply for a visa no earlier than 6 months before the planned date of travel. This is especially convenient for those who plan their trip in advance and want to avoid possible delays or last minute rush.
2. Minimum Submission Deadline: The application must be submitted at least 15 days before the start of the trip. This is the minimum deadline that allows consulates to have enough time to process all documents and make a decision on the visa.
3. Recommended deadline for submission: Although there is a legal minimum deadline of 15 days, it is strongly recommended to submit your application as early as possible, especially during the high season or if there are upcoming public holidays when consulates may be slowed down.
4. Making an appointment: Depending on the consulate, you may need to make an appointment in advance to submit your application. This can be done through the online appointment system or by calling the consulate directly. Please note that during peak periods free slots can fill up quickly, so it is best to organise your appointment in advance.

What documents are required to submit an application?

To apply for a Schengen visa, you must submit the following package of documents:

1. A valid passport, which must expire at least three months after the intended date of departure from the Schengen area. For multiple-entry visas, the expiry date must be at least three months after the date of the last intended departure from the Schengen area.
2. Visa application form completed and signed personally by the applicant.
3. A photograph conforming to ICAO international standards, which usually means a 35×45 mm colour photo on a light-coloured background.
4. Health insurance covering all expenses related to emergency medical treatment, hospitalisation and repatriation (including deaths) for a minimum amount of €30,000.
5. Evidence of the purpose of the trip, including, for example, invitations, hotel reservations, tickets, as well as documents proving sufficient financial means for the stay and accommodation. It is also necessary to provide evidence that the applicant has an intention to return to his/her home country, e.g. a certificate from a place of work or study.
6. Fingerprinting as part of the application procedure, except for certain categories of applicants who may be exempted from this requirement (e.g. diplomats, minor children).

These documents are the basis for the Schengen visa application and must be submitted to the relevant consulate or visa application centre. Depending on the specific requirements of a particular Schengen country and the purpose of the trip, additional documents may be required.

How long does it take to process an application?

The processing time for a Schengen visa application usually depends on several factors, including the workload of the consular services, the availability of the required documents and the specifics of the application. Here are the main recommendations for time frames:

1. Standard processing time – usually 15 calendar days from the date of submission of a complete set of documents. This is the standard period for most applications unless there is a need for additional verification.
2. Extension of the processing period up to 45 days – in cases where a more detailed examination of the submitted materials or request for additional documents is required. This may occur if there are doubts about the authenticity of the submitted documents or if the application requires additional administrative review.
3. Accelerated procedure for family members of EU or EEA nationals – family members covered by the Free Movement Directive can benefit from a free and accelerated visa application procedure. This process often takes less time than the normal procedure.

It is important to note that it is advisable to apply for a visa well in advance, especially during high season or before major holidays, when processing times may increase due to the increased flow of applications.

What is a Schengen short-stay visa?

A Schengen short-stay visa is a type of visa that allows persons to visit the territory of the Schengen states for tourism, business visits, short-term study courses, private visits or other non-immigrant purposes for up to 90 days in any 180-day period. This means that during any 180-day period, the total stay in the Schengen area must not exceed 90 days.

Features of the Schengen short-stay visa:

• Spatial validity: The visa allows free movement within all Schengen member states, making it particularly suitable for multi-country travel in Europe.
• Purpose of issuance: Can be issued for various purposes including tourism, business visits, visiting relatives or friends, short educational programmes and others.
• Regulation: Issuance and conditions of stay are strictly regulated by the Schengen Visa Code, the main document governing visa issues is Regulation (EC) No 810/2009 (Visa Code), which sets out the procedures and conditions for issuing visas.

Submission and review process:

• Application Procedure: Applicants must provide all necessary documents and information relevant to the purpose of their visit and the conditions of the Visa Code.
• Processing Timeframe: Usually the application is processed within 15 calendar days, but the timeframe can be extended to 45 days in complex cases.
• Entry and Stay Conditions: When entering the Schengen area, you may be required to confirm the purpose of your visit, the funds for your stay and your return ticket.

The short-stay visa is a key tool to facilitate short-term international visits within the Schengen area, while ensuring strict compliance with European Union migration and security regulations.

Which countries issue Schengen visas?

The Schengen area comprises 26 European countries that have agreed among themselves on open borders and a common visa policy. Of these, 22 countries are members of the European Union. Countries issuing Schengen visas allow free movement within the territory of all these countries without the need to pass border controls at internal borders.

Here’s a list of countries that issue Schengen visas:

• Austria* – EU
• Belgium* – EU
• Czech Republic* – EU
• Denmark* – EU
• Estonia* – EU
• Finland* – EU
• France* – EU
• Germany* – EU
• Greece* – EU
• Hungary* – EU
• Iceland is not the EU
• Italy* – EU
• Latvia* – EU
• Liechtenstein is not the EU
• Lithuania* – EU
• Luxembourg* – EU
• Malta* – EU
• Netherlands* – EU
• Norway is not the EU
• Poland* – EU
• Portugal* – EU
• Slovakia* – EU
• Slovenia* – EU
• Spain* – EU
• Sweden* – EU
• Switzerland is not the EU

These countries maintain a harmonised visa policy, which facilitates movement between Schengen states, promoting economic, social and cultural ties.

What types of Schengen visas are there?

Schengen visas are categorised into different types depending on the purpose of travel, length of stay and area of validity. These are the main types of visas provided for in the Schengen Visa Code:

1. Short-term visas:

• Single visa (C): This is the most common type of visa, allowing a stay in any of the Schengen states for up to 90 days in any 180-day period. This type of visa can be single-entry, double-entry or multiple-entry, allowing respectively single, double or unlimited entries during the validity period of the visa.
• Limited Territorial Validity Visa (LTV): This type of visa allows entry and stay only in those Schengen countries specified in the visa. This visa is issued in exceptional cases, e.g. for humanitarian reasons or national interest.

2. Transit visas:

• Airport Transit Visa (A): This visa is required for citizens of certain countries who cross the international transit zones of Schengen airports without leaving the Schengen State. This type of visa does not allow leaving the airport transit zone.

Additional information:

• Long-term visas and residence permits: These types of entry permits are issued in accordance with the national legislation of a Schengen Member State and are intended for stays exceeding 90 days.

It is important to note that all applicants for a Schengen visa must present a valid passport that expires at least three months after the intended date of departure from the Schengen area and contains at least two blank pages. The calculation of the authorised stay can be done using the short stay calculator available on the website of the Directorate-General for Home Affairs of the European Commission.

How to Secure a Business Visa for the European Union

Europe is one of the world’s leading hubs for international business. Whether you’re looking to establish new business relationships, attend meetings or explore investment opportunities, obtaining a business visa for the EU is essential. For non-EU nationals, a business visa allows you to enter the Schengen Area for short-term business-related activities. In this guide, we’ll explore the process of applying for a business visa, who is eligible, and how to ensure a smooth and successful application.

Why Apply for a Business Visa to the EU?

A business visa to the European Union is crucial for professionals and entrepreneurs looking to:

• Attend meetings with clients or partners.
• Participate in trade shows, exhibitions, or conferences.
• Explore business opportunities such as setting up a subsidiary or branch office.
• Conduct negotiations for business deals or partnerships.
• Evaluate markets for potential expansion.

The Schengen visa, which covers 26 European countries, allows business professionals to travel between member states freely. This means you can visit multiple countries within the region without needing separate visas for each, making it highly efficient for business travelers.

Key Benefits of a Business Visa for Europe

1. Single or Multiple Entries: You can apply for either a single-entry or multiple-entry visa, depending on how often you plan to travel. A multiple-entry visa allows you to enter the Schengen Area as many times as needed within the visa’s validity period.
2. Business Mobility: With a Schengen business visa, you’re free to travel across multiple countries, attending meetings, conferences, and other business events, providing you with the flexibility to cover more ground in one trip.
3. Boost for Entrepreneurs: The visa is not just for employees of large companies. It’s perfect for entrepreneurs and startups looking to explore investment opportunities, meet with potential partners, or establish operations in Europe.
4. Short and Long Stays: Business visas are typically issued for stays of up to 90 days within a 180-day period, making it perfect for those needing to stay for a short period. If you need more extended access, there are long-term visas available depending on the country and purpose of your visit.

Eligibility for a European Business Visa

If you’re a non-EU national, you’ll likely need a Schengen visa for business purposes. Eligible applicants generally include:

• Entrepreneurs and investors looking to explore European markets or set up business ventures.
• Business professionals attending meetings, conferences, or industry events.
• Executives traveling for strategic business discussions or negotiations.
• Individuals conducting market research or visiting EU-based partners.

Each applicant must prove the purpose of their visit, ensuring it aligns with the business activity permitted under the visa.

The Application Process: Step-by-Step Guide

1. Identify Your Main Destination: Even though the Schengen business visa allows travel across multiple countries, you must apply through the embassy or consulate of the country where your primary business activities will take place.
2. Prepare the Required Documents: These include:
   • A valid passport (with at least 3 months validity beyond your intended stay).
   • A completed visa application form.
   • Proof of business activities such as an invitation letter from a company in the EU, registration for a conference, or evidence of business dealings.
   • Travel insurance that covers medical expenses during your stay (minimum coverage of €30,000).
   • Financial proof, such as bank statements, to show you can support yourself during your trip.
3. Schedule an Appointment and Submit: Visit the embassy or consulate of the country where your business activities will take place and submit the required documents. Some countries may require a short interview.
4. Pay the Visa Fee: Fees for a Schengen business visa typically range from €60 to €80, depending on the country and visa type.
5. Processing Time: Applications are usually processed within 10-15 days, but during peak times or for more complex applications, it could take longer.

Common Challenges and Tips for a Successful Business Visa Application

Applying for a business visa to the EU can sometimes be challenging, especially if you’re unfamiliar with the requirements. Here are some tips to ensure your application goes smoothly:

• Provide Complete Documentation: Missing or incorrect paperwork is one of the most common reasons for visa rejection. Ensure you submit all required documents, including proof of your business activities in Europe.
• Strong Financial Proof: Demonstrate that you have sufficient funds to cover your stay in Europe. This could include personal bank statements or a letter from your employer covering the trip’s expenses.
• Early Application: Apply well in advance of your planned travel date to avoid delays, especially during busy seasons.

Conclusion

Securing a business visa for the EU is a strategic move for any entrepreneur, investor, or business professional looking to engage with Europe’s thriving markets. With a Schengen business visa, you’ll have the flexibility to explore business opportunities, attend important meetings, and build connections across multiple countries. By understanding the process, ensuring complete documentation, and applying early, you’ll have a smooth path to successful business dealings in Europe.

Exploring Business Visas in Europe: A Comparison of the Netherlands, Portugal, Italy, Ireland, and Germany

When it comes to expanding your business or pursuing entrepreneurial opportunities abroad, Europe offers a wealth of possibilities. However, each country within the European Union (EU) has its own unique requirements and processes for obtaining a business visa. Whether you’re aiming to attend meetings, explore partnerships, or launch a new venture, understanding the visa landscape is crucial.

In this article, we will compare the business visa options in the Netherlands, Portugal, Italy, Ireland, and Germany—five of the top destinations for international business professionals and entrepreneurs.

1. The Netherlands: A Gateway to European Business

Known for its open economy, the Netherlands is an attractive hub for international business. The country is home to one of the busiest ports in the world, Rotterdam, and the financial capital, Amsterdam, is a center for global commerce.

Business Visa Overview:

For short-term visits, non-EU nationals can apply for a Schengen Business Visa which allows stays of up to 90 days. Entrepreneurs looking for a long-term presence can apply for the Dutch Startup Visa or Self-Employed Residence Permit.

Key Features:

• Startup Visa: Available for innovative entrepreneurs, this visa requires you to work with a certified facilitator and demonstrate a scalable business idea.
• Processing Time: Approximately 2-4 weeks for short-term business visas. Long-term visas like the Startup Visa may take up to 90 days.

Benefits:

• Access to a stable economy with strong infrastructure.
• A gateway to the rest of Europe thanks to the Netherlands’ strategic location.
• Innovation-driven sectors such as technology, renewable energy, and logistics.

Challenges:

• Business visas are generally geared towards high-potential startups and innovative sectors, making it more competitive for general businesses.

2. Portugal: An Emerging Entrepreneurial Hub

Portugal has gained attention in recent years as a hotspot for startups and entrepreneurs. With affordable living costs, a strong digital nomad community, and government incentives, Portugal is becoming increasingly appealing to foreign investors.

Business Visa Overview:

Non-EU citizens can apply for the Schengen Business Visa for short-term trips. For longer stays, entrepreneurs can opt for the D2 Visa or the Golden Visa, which allows business owners and investors to gain residency in exchange for financial investments.

Key Features:

• D2 Visa: Ideal for self-employed individuals and small business owners, the D2 Visa requires proof of business viability and financial resources.
• Golden Visa: Requires a significant investment in Portuguese real estate, business, or capital funds.

Benefits:

• Access to EU markets with favorable tax incentives for new businesses.
• A relaxed lifestyle and lower operational costs compared to other Western European nations.
• Fast-track residency through the Golden Visa for qualifying investments.

Challenges:

• While Portugal offers many advantages, the business visa process can be slower compared to other European countries, and obtaining long-term residency through the D2 visa requires careful financial planning.

3. Italy: A Blend of Tradition and Modern Business

Italy’s rich cultural heritage and robust industries, from fashion to manufacturing, make it an intriguing destination for international businesses. Despite its traditional image, Italy has developed several visa options for entrepreneurs looking to establish themselves in the heart of Southern Europe.

Business Visa Overview:

The Schengen Business Visa is available for short-term stays. Entrepreneurs planning to settle in Italy long-term can apply for the Startup Visa or Investor Visa.

Key Features:

• Italy Startup Visa: This visa is designed for innovative entrepreneurs who have a business plan approved by the Italian government.
• Investor Visa: Requires a substantial investment in Italian companies, government bonds, or philanthropic initiatives.

Benefits:

• Access to one of the largest economies in Europe, with key industries in luxury goods, automotive, and manufacturing.
• High-quality lifestyle with an emphasis on work-life balance.
• Strong support for startups through initiatives such as the Italian Startup Act.

Challenges:

• Bureaucratic procedures can be slow and cumbersome, especially for obtaining the necessary approvals for startup visas or larger investments.

4. Ireland: A Business-Friendly Environment with Global Appeal

Ireland has rapidly become one of Europe’s most appealing destinations for international businesses, especially in tech and finance. Known for its pro-business policies and English-speaking environment, Ireland offers a range of visa options for both short-term and long-term business visitors.

Business Visa Overview:

Non-EU citizens can apply for the Short Stay C Business Visa for business activities lasting up to 90 days. For long-term business needs, the Immigrant Investor Program (IIP) or the Start-up Entrepreneur Programme (STEP) offer residency options for entrepreneurs and investors.

Key Features:

• Start-up Entrepreneur Programme (STEP): Requires a €50,000 investment and a high-potential, innovative business idea.
• Immigrant Investor Program (IIP): Grants residency to those who invest at least €1 million in an Irish business or investment fund.

Benefits:

• Ireland’s low corporate tax rate (12.5%) makes it a magnet for multinational corporations, especially in technology and pharmaceuticals.
• Access to the EU market, with easy entry to both the UK and the US markets due to its strong trade relations.
• Streamlined visa processing and pro-business regulatory environment.

Challenges:

• Ireland’s booming economy has led to higher costs of living, especially in Dublin. For startups and entrepreneurs, this may mean higher operational expenses compared to other EU countries.

5. Germany: Europe’s Economic Powerhouse

Germany remains the largest economy in Europe, making it a top destination for businesses looking to expand in sectors like automotive, engineering, and finance. The country’s well-developed infrastructure and business-friendly policies have made it a prime location for foreign investors and entrepreneurs.

Business Visa Overview:

Germany offers the Schengen Business Visa for short-term stays and the Residence Permit for Self-Employment for those looking to establish a business. Additionally, the Freelance Visa is available for specific professionals, including artists and consultants.

Key Features:

• Residence Permit for Self-Employment: Available to entrepreneurs and investors who can prove their business will benefit the German economy.
• Freelance Visa: Available to self-employed professionals and requires proof of clients and financial viability.

Benefits:

• Germany’s robust economy offers unmatched opportunities in fields like manufacturing, technology, and finance.
• Central location within Europe provides easy access to other key markets.
• Comprehensive support for startups, especially in cities like Berlin, which has become a hub for tech entrepreneurs.

Challenges:

• Visa processes can be highly bureaucratic, with strict documentation requirements for long-term business visas.
• High competition, particularly in the tech and startup sectors, can make it challenging for smaller players to stand out.

Final Comparison: Business Visas in Europe

Country	Short-Term Visa	Long-Term Visa Options	Business Focus	Pros	Cons
Netherlands	Schengen Business Visa	Startup Visa, Self-Employed Permit	Tech, logistics, renewable energy	Strategic location, innovation-driven sectors	Competitive for startup visas
Portugal	Schengen Business Visa	D2 Visa, Golden Visa	Startups, real estate, digital nomads	Affordable cost of living, attractive tax incentives	Slower visa processing for long-term options
Italy	Schengen Business Visa	Startup Visa, Investor Visa	Fashion, manufacturing, luxury goods	Access to large European market, rich lifestyle	Slow bureaucracy, challenging business climate
Ireland	Short Stay C Business Visa	Startup Entrepreneur Program, Investor Visa	Tech, finance, pharmaceuticals	Low corporate tax, English-speaking, quick processing	High cost of living, particularly in Dublin
Germany	Schengen Business Visa	Self-Employment Permit, Freelance Visa	Automotive, engineering, technology	Europe’s largest economy, strong infrastructure	Bureaucratic process, high competition

Conclusion: Choosing the Best Country for Your Business Visa

Selecting the right European country for your business visa largely depends on your industry, investment capacity, and long-term goals.

• The Netherlands is ideal for tech startups and entrepreneurs looking to scale quickly.
• Portugal offers an attractive, low-cost entry point into Europe with a burgeoning startup scene.
• Italy provides access to major industries like fashion and manufacturing, though navigating bureaucracy can be a challenge.
• Ireland is perfect for tech-driven businesses or those looking to benefit from favorable tax laws.
• Germany stands out for its sheer economic size and influence, though it may require a more robust business plan and investment.

Ultimately, each of these countries offers unique advantages for different types of businesses, so it’s crucial to weigh your options carefully before applying for a visa.